Sponsored Projects Administrator for Research Grants and Contracts
As a member of the Grants & Award Management Team, responsibilities may include facilitating the preparation, submission, review, negotiation, approval, and acquisition of grants and contracts for the University. Establishes and maintains awards and all required regulatory compliance in the Grants & Contracts and Financial systems. Issues negotiates and maintains all incoming and outgoing sub-awards. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants, agreements, and other sponsored projects to interpret and apply such procedures and regulations. Acts as liaison to all grant-making agencies and sub-award entities to ensure timely and proper project administration. Maintains deep knowledge needed to interpret and apply federal, state, institutional, and granting agency rules and regulations that govern research and other sponsored project administration.
You will be working in our University Center Tower on the tenth floor. The position is eligible for all UTHealth benefits, including great healthcare coverage and a retirement program run by the State of Texas. It is a normal work week with standard hours. It is classified as exempt. This team typically works two days on-site and three remotely during the week.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us, you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts include entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus, many more!
Position Key Accountabilities:
1. Provides oversight and guidance to Principal Investigators (PI) and departmental staff on developing, submitting, and administrating grant applications. Works with PI and departmental staff to process grant applications for deadlines.
2. Negotiates grant agreements, budgets, and other related documents on behalf of the University. Assesses the administrative and contractual requirements of the funded project to negotiate proper terms and conditions based on the scope of work. Obtains the Authorized Representative Signature.
3. Issues, negotiates, maintains, and monitors sub-award agreements and purchase requisitions with local, national, and international collaborators. Establishes effective communications with subcontractors to ensure timely review and execution of these agreements.
4. May prepare and submit monthly sub-award FFATA reports to the federal government.
5. Processes, sets up and maintains all sponsored awards from notice of award receipt through account activation in the Grants and Contracts and Financial Systems. Ensures proper regulatory approvals and timely set up and maintenance of awards.
6. Works with faculty, departmental staff, and other institutional offices as needed to obtain and submit all necessary documents, reports, and other information requested by granting agencies.
7. Consistently applies, maintains, and disseminates technical knowledge of complex rules and regulations governing sponsored agreements as well as generally accepted accounting principles for grant applications and awards, including references to the federal Uniform Guidance. Maintains knowledge of various funding agency rules and regulations, institutional requirements, submission systems, and other relevant information as they pertain to grant administration.
8. Responsible for reviewing grant agreements and awards for terms and conditions and/or restrictions and establishes controls as needed to ensure full compliance with agency and/or sponsor, State, UT System, and institutional requirements. Responsible for the accurate setup of grant awards, coordinating account setup with the Post Award Finance team.
9. Acts as the primary liaison for the University administrative and financial functions for sponsored projects between PIs and extramural sponsors. Provides justification, documentation, approvals, and policy/guideline interpretation.
10. Distributes pertinent information relating to award provisions and obligations to Principal Investigators.
11. Participates in training university faculty and staff through meetings and forums to ensure the effective application of university policies, procedures, practices, and standards.
12. Performs other duties as assigned.
Certification/Skills:
Exhibits excellent communication skills, both written and verbal.
Applies critical thinking and problem-solving skills.
Demonstrate effective time management and organization skills with the ability to be priority-oriented.
Ability to work in various web-based systems (PeopleSoft, Grants Management, eRA Commons, etc).
A certified Research Administrator (CRA) certification is preferred.
Minimum Education:
Bachelor's degree required.
Minimum Experience:
Three (3) years of directly related experience at a research university or institution.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
If you are looking for a great healthcare career in Houston, visit http://go.uth.edu/careers!
University of Texas Health Science Center at Houston (UTHealth)
Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.
UTHealth Benefits
UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Houston Office of Benefits Website.
Equal Employment Opportunity Statement
UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.
UTHealth Houston has adopted a policy consistent with CMS regulations to protect our patients and university community from exposure to COVID-19. This policy affects all employees, residents, fellows, students, contractors, new hires, visiting scholars program participants, adjunct faculty, and volunteers who work, train, or collaborate at the John S. Dunn Behavioral Science Center.
In addition, all UTHealth Houston employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth’s Houston rules and regulations, as well as the affiliate’s rules and regulations, including COVID-19 vaccination and safety requirements.
Work location is based on the needs of the department and may be adjusted.
